HKU FOSS / Facility Booking
Book a room, or pick a seat on the floor plan
Users reserve a whole room or choose an individual seat directly on an interactive, zoomable floor plan that shows what’s available, partially booked or taken in real time — so booking is as simple as pointing at the space you want.
One platform, four moving parts
A public booking frontend for users, an admin console for the Faculty team, a backend API tying it all together, and an on-site kiosk display for signage — each independent, yet working as one system.
Rules that run themselves
Configurable payment terms, auto-approval rules and resource adjustments let the Faculty set policy once and let the system enforce it — approvals happen automatically when criteria are met, freeing staff from manual checking.
Insight into how spaces are used
Built-in utilisation reporting shows the Faculty which rooms and seats are in demand and when — turning booking data into planning intelligence.
The Faculty’s go-to booking system
Adopted across the Faculty and improved on a weekly UAT-and-release rhythm, the system keeps shared spaces fairly allocated and fully booked — with far less administrative overhead.
